Data loss due to employee negligence and other factors such as system failure are things that firms need to address earlier before great damage occurs to their systems and leak important information to malicious individuals (In LeClair, & In Keeley, 2015). Prevention of data loss begins with risk assessment on the system. The company needs to run a risk assessment procedure to determine the loopholes that lead to lose of data and leakages. This helps with correcting any unforeseeable data leakages. In this case, the firm needs to address employee negligence as one of the risk factors. It also needs to address physical break-ins as another major threat to data security (Dulaney, 2011). The numerous cases of physical break-ins and hacking pose great danger to highly sensitive information that can damage its reputation if allowed in the hands of ill-intentioned individuals. Following the looming cases of data leakages, hacking, and physical break-ins; the organizations needs to train its workers, equip them with effective data management techniques and improve data security by upgrading the system.
Training employees and equipping them with up to date information on data handling technique can help the firm realize higher data protection and security goals (Dulaney, 2011). Trained employees will understand the techniques of handling sensitive information and the skills of preventive data leakages and lose. Equipping workers with up to date data handling software can also limit them from leaking sensitive information to wrong people. Data handling software make work easier for employees as it can sort, organize, and retrieve specific information when needed. This prevents retrieval of unrequired information at any time. Moreover, the organization also needs to take stern measures against negligent employees who cannot take their responsibilities seriously. This will help with instilling discipline and responsible behaviors among negligent workers.
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The organization should also consider ethical hacking, as it could reveal areas prone to security breaches by malicious hackers (In LeClair, & In Keeley, 2015). This practice allows the firm to use all means possible to break through its systems without following the right procedures. In the process, it learns about various entry points susceptible to security breaches. Afterwards, points of weaknesses that could allow malicious individuals free access to information and data are improved and access roots blocked. The firm could successfully do this by finding a computer technician with great hacking skills and allow them to break into the system (In LeClair, & In Keeley, 2015). If the technician finds areas that need attention within the system, the firm should move with speed and install sophisticated software and security tools that can prevent other hackers from accessing the site and the data.
The organization should consider personnel training and skill improvement with regard to data security. From the cases witnessed within the organization, the management is yet to inform the workers about key security measures (In LeClair, & In Keeley, 2015). It would help the firm tremendously to educate and train the employees on data handling procedures. By doing this, the employees will have the right skills of handling various difficult situations leading to security breaches. They could also use the skills in preventing data leakages before it gets into the wrong hands or individuals.
In conclusion, therefore, the firm should take its data security with great care because many people out there, the competitors, and malicious individuals are always on the lookout for information that they can use to gain an edge in the market or destroy the image of the organization. It should train the workers, equip them with effective data handling and security skills, and most of all, upgrade the system with the most effective data security technology.
- Dulaney, E. (2011). CompTIA Security+ deluxe study guide: [exam SY0-301 ; with exclusive Security+ training software]. Indianapolis, Ind: Wiley, Sybex.
- In LeClair, J., & In Keeley, G. (2015). Cybersecurity in our Digital Lives.
