Analysis of Project Closure and Retrospectives

635 words | 3 page(s)

A project closure checklist that could be used to close out the New Generation LLC includes the following: completion of all relevant activities pertaining to the development of the day care centers at the project’s five main locations. This involves completing the development of each site’s daycare center facility and the establishment of respective working business centers at the relevant sites. The checklist also includes ensuring that all work orders have been completed by all contractors and that there are no outstanding jobs required within the confines of the project and at each site.

This may include the completion of all building maintenance and the acquisition of resources at each site. Furthermore, the project can be deemed to be completed when all contracts have concluded and the assistance of contractors is no longer needed. This also stems towards the completion of all commitments that have been set out by the project managers and that contribute towards its overall success.

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Other components of the checklist also include the acceptance of the new daycare centers by New Generation LLC and the completion of a full appraisal by the company. This must include a thorough inspection of the developed facilities and all other resources acquired throughout the many stages of the project. All deliverables need to be completed including the addition of new facilities, the acquisition of employment and management at each site and the integration of the company’s families and employees with the new daycare facilities at each site. This can also include input from the senior managers of the company and oversight of the processes involved in managing each site and ensuring that they provide suitable day care facilities to all employees who require day care services for their children.

The final components of the checklist involve the close out of accounts and final payments being made to contractors and other external and internal stakeholders involved with the project. All lessons learnt need to be officially recognized and the project team needs to be evaluated.

Retrospective Methodology is highly advantageous in relation to project progression and final close out as all aims and objectives are achieved. The distinguishing characteristics of retrospective methodology include flexibility and extensive analysis of current and past events and data. It allows project officers and managers to make effective comparisons between current data and pre-existing data. Project teams are able to draw out pre-existing data and determine whether it can explain current trends and characteristics. For example, with respect to the establishment of the daycare centers across the five sites, retrospective analyses can determine whether the daycare centers are performing as well as previous projects, which have focused on the establishment of on-site day care centers Quantitative data can be included in these data comparisons in order to make necessary changes if the current daycare centers are under performing. Other distinguishing characteristics include increasing reliability, use of quantitative data and mixed research methods that incorporate a number of complex and simple research skills, which are effective in a number of different situations and circumstances.

Each characteristic enhances project closure and review by providing updated data on the factors pertaining to the specific project and can be included in final reports. It is more effective to include quantitative data in final reports that is able to highlight areas of success and areas of improvement. By comparing previous and current project reports, project officers and managers can determine whether their own project was a success and how they can implement changes in the future. Pre-existing data can assist project officers in determining if their current project has been a success. Any current data that is not as high or effective as previous data can provide the necessary detail to assess that the project was either a success or consequently, a failure.

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